Організація Глобал Комьюнітіз (Global Communities), виконавець програми міжнародної технічної допомоги «Децентралізація приносить кращі результати та ефективність» USAID DOBRE в Україні, котра фінансується Агентством США з міжнародного розвитку (USAID), шукає секретаря/адміністративного асистента. Дедлайн - 26 лютого 2017 року (далі - англ.).

Global Communities, formerly CHF International, is seeking a qualified professional to fill the following long-term position for the five-year USAID-funded Decentralization Offering Better Results and Efficiency Program (DOBRE):

RECEPTIONIS/ADMINISTRATIVE ASSISTANT

The Receptionist/ Administrative Assistant will provide on-going administrative support to the administrative and technical staff. Responsibilities include travel arrangements, arranging meetings, taking minutes of regular staff meetings, assisting in the logistical coordination of events, conferences, and seminars, research, and other tasks as assigned. He/she will also manage the phones, receive visitors, maintain communication logs, and office space.

SPECIFIC RESPONSIBILITIES:

• Manage day-to-day operations of the office including answering calls, greeting visitors, and directing them to the appropriate DOBRE staff member;
• Ensure that the reception area is never left uncovered and telephone calls are never left unanswered;
• Maintain the office meeting calendar, notifies staff about new meetings/events scheduled if needed;
• Plan and schedule meetings and appointments for Chief of Party and other senior level staff as requested;  
• Develop and maintain organized filing system for Program correspondence;
• Maintain and timely update employees and project’s counterparts contact lists;
• Review and prioritize, as necessary, all correspondences addressed to DOBRE and Chief of Party, setting up processes to manage the efficient flow of documents across CoP desk;
• Maintain office supplies inventory by checking stock to determine inventory level, anticipate needed supplies, submit purchase requests for office supplies in a timely manner;
• Order drinking water for the office;
• Manage cleaning staff to ensure office space is maintained at a professional level;
• Translate documents and interpret as necessary;
• Assist in events organization as requested;
• Coordinate logistical arrangements for short-term consultants, including hotel reservation, airport pick-ups and drop-offs, and preparation of visitor welcome packets;
• Assist with travel arrangements for program staff; and
• Assist with any other duties as required by Supervisor.

QUALIFICATIONS

• Ability to work in a multicultural context as a flexible and respectful team player. 
• Demonstrated customer service and reception skills. 
• Demonstrated computer and typing skills; Excel and Word skills are essential.
• Strong organizational and communications skills.

EDUCATION and/or EXPERIENCE 

Bachelor’s degree and at least six months of office experience.

LANGUAGE SKILLS  

Professional proficiency in written and spoken English, and Ukrainian and/or Russian. Must be able to read and interpret documents, and communicate with others as necessary to perform job duties effectively.  

WORKING CONDITIONS 

Able to sit at a computer and operate a keyboard, for extended periods of time.

Candidates are asked to submit resumes and cover letters in English to:  [email protected] indicating the position title in the subject line by February 26, 2017.

Only applicants selected for interviews will be contacted. No telephone inquiries will be accepted.