IFES is a non-profit, non-partisan international organization. As the global leader in democracy promotion, IFES advances good governance and democratic rights by providing technical assistance to election officials; empowering the underrepresented to participate in the political process; and applying field-based research to improve the electoral cycle. Since 1987, IFES has worked in over 135 countries, from developing democracies to mature democracies.

Since 1994, IFES has played a significant role in promoting electoral, administrative and legal reform in Ukraine.  In cooperation with partners in Ukrainian civil society and the Central Election Commission (CEC), IFES is working to foster dialogue on electoral reform, build the capacity of local NGOs, institutionalize best practices in training election officials and ensure more equal representation in the electoral process for disadvantaged populations, especially women and persons with disabilities.

IFES is seeking qualified applicants for the position of Procurement Assistant. The position is for six months, with the possibility of extension. Recent university graduates are encouraged to apply. The Procurement Assistant will play a key role in providing ongoing administrative support to ensure effective implementation of IFES programs.

Job Responsibilities

Under the direction of the IFES Ukraine Country Director and Senior Compliance and Subaward Specialist, the Procurement Assistant’s responsibilities will include the following:

• Assist in preparing and maintaining files: vendor contracts, procurement files, preferred vendor lists, etc.
• Conduct and document market research to identify optimal vendors
• Provide temporary backup support in the absence of the Procurement Officer
• Translate invoices, bids/quotations, and contractual provisions as requested
• Fill tracking list on regularly basis
• Maintain a sense of urgency and respond to and follow-up on all requests in a timely and efficient manner
• Perform other tasks and special projects as required by management team.

Successful candidates will be able to demonstrate the following attributes:

• Bachelor’s degree in a relevant subject
• Previous experience in procurement preferred
• Previous experience in working with a development project, NGO or International Organization preferred
• Fluency in English, Ukrainian, and Russian languages
• Proficient in the use of Microsoft Office
• Proven ability to prioritize and handle multiple tasks under tight deadlines
• Detail-oriented and highly organized
• Skilled communicator, both verbally and in writing
• Collaborative, team-oriented individual
• Ability to be discreet and maintain confidentiality

Interested candidates are invited to submit their CV and letter of interest, with “Application for Procurement Assistant” in the subject line, to Nataliia Tarasiuk at [email protected] no later than January 18, 2018.

All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic. IFES encourages people with disabilities and from other diverse backgrounds to apply.