Project Coordinator and Executive Assistant for Lifeline Ukraine project.

Key Functions of this Role

• Keep oversight of programme(s) objectives and work with all internal stakeholders to ensure that activities are implemented on budget and on schedule
• Oversee the running of Lifeline Ukraine, including HR, legal, and administrative issues
• Assist the director with the promotion of the hotline, engaging external stakeholders and fundraising
• Compile monthly and quarterly reporting for partners, donors, and stakeholders.

Tasks and responsibilities

Programme planning, management and coordination

• Support the development of budgets and activity plans
• Coordinate activities under the programme at all phases of the cycle
• Ensure monitoring and timely reporting to donors and other partners
• Ensure that all programme risks are identified, analysed and managed in accordance with the risk management strategy
• Facilitate the updating and improvement of project management procedures together with other programme and project staff
• Participate in coordination meetings with external stakeholders and donors
• Ensure compliance with organisational policies and donor requirements
• Ensure that all project teams keep the project documentation up to date, approving changes to projects in line with the mission mandate and mission procedures.
• Ensure project documentation is maintained properly.

Lifeline Ukraine hotline

• Oversee the running of the call centre, including coordinating the work of shift managers
• Identify opportunities for further development of the hotline, including staff training and education

Skills and Qualifications

Essential:

• Master’s degree in public relations, social work or business administration, or related field
• Experience from another NGO/development work
• Project management experience and education
• Exceptional time management, facilitation, and organisational skills
• Proposal and report-writing skills
• Fluency in English

Please send your CV, in English, to [email protected]