Program Assistant Consultancy at NDI Ukraine

The National Democratic Institute (NDI) is a non-profit organization working to strengthen democracy worldwide. NDI Ukraine is currently seeking a Program Assistant Consultancy to support its work with political parties, political actors, and institutional partners in Ukraine.

The position is envisioned as a 40 hours/week consultancy in an online/remote format, with ongoing in-person engagement in Kyiv and periodic travel to other cities in Ukraine for meetings and program-related activities. The role focuses on administrative and operational support, documentation management, and assistance in the implementation of program activities.

The selected candidate will work closely with program and administrative teams to ensure smooth day-to-day operations and compliance with internal procedures. The consultancy engagement is anticipated for an initial period, with any continuation contingent upon performance, program requirements and the availability of funding. 

Position Title: Program Assistant Consultancy, NDI Ukraine

Tasks and Responsibilities:

• Provide administrative and operational support to program activities implemented in cooperation with political parties, government stakeholders, and partner organizations, ensuring prompt and accurate internal communication and responding to routine inquiries;
• Support the preparation, processing, and tracking of program-related documentation, including contracts, payments, and financial paperwork, in close coordination with the administrative team, as well as preparation of meeting notes, activity summaries, and background information on political and institutional actors when required;
• Assist with logistical arrangements for program events, meetings, and travel;
• Follow political developments and provide updates relevant to program work;
• Provide high-quality oral interpretation and written translation from English into Ukrainian and vice versa as needed;
• Undertake other duties as assigned by the supervisor.

Qualifications:

• Bachelor’s Degree in Political Science, Public Administration, Sociology, International Relations, or a related field required;
• Previous experience in administrative, program support or coordination roles is required; experience handling contracts, payments, or similar documentation is a strong asset;
• Understanding of Ukraine’s political, civic, or institutional landscape preferred; experience working with political actors, public institutions, or international organizations is an advantage;
• Ability to work effectively in a remote/online work environment;
• Availability and ability to participate in business trips on an occasional basis;
• Registered as a Private Entrepreneur (ФОП) in Ukraine or readiness to register as a PE before the start of the consultancy;
• Strong organizational skills and attention to detail, particularly in working with documentation and deadlines;
• Fluency in English and Ukrainian required;
• Working knowledge of Microsoft Office and Google Workspace (Gmail, Calendar, Google Drive, etc.).

NDI seeks exceptional applicants and offers competitive compensation. 

Interested applicants should submit a CV and Motivation letter as one file in a pdf format in English by email to the following email address: [email protected].

Please indicate the position “Program Assistant Consultancy” in the subject line of the e-mail.

The deadline for the submission is March 2, 2026. Only selected candidates will be invited for the interview.