Вакансія передбачає роботу над проектами напряму «Демократичне урядування» під керівництвом лідерів команд з відповідних питань (далі - англ.).

The Project Associate will work under the matrix reporting arrangement allocating his/her working time to Democratic Governance projects reporting to respective project team leads. the Project Associate provides organizational and logistical support to all the project activities. The Project Associate provides input in the Project budget planning and prepares payment on contracts and grants through ATLAS. The Project Associate closely collaborates with the UNDP Ukraine Operations Centre on financial, procurement, administration, IT and human resources issues. The incumbent also provides logistical support to experts involved in projects’ implementation.

Duties and Responsibilities

• Assisting in the project annual and quarter work-plans preparation and reporting;

• Provide administrative services: set up and maintain project files, collect project related information data, support the organization of the Project Board meetings, and provide logistical support (travel arrangements, including visas, tickets, etc.);

• Prepare documents for contracts issuance and payments;

• Maintain contacts with UNDP Operations Centre on a variety of the operations related issues: finance, procurement, administration, IT and human resources;

• Keep updated project inventory and serve as a focal point for the equipment storage and proper maintenance in accordance with UNDP Regulations. Provide support in transfer/disposal of the project equipment in compliance with UNDP rules;

• Assist in the process of procurement and delivery of project goods and services;

• Assist with the project recruitment processes. Maintain project staff attendance records. Prepare long list of the applicants. Collect the documentation required for the recruitment and contract extension;

• Assist with the project audit, monitoring, and evaluation;

• Maintain updated networks of project counterparts, contractors, grantees, consultants, suppliers, collects relevant information on best services and expertise providers;

• Contribute to the preparation of the project bulletins, promotion materials and project web-site update;

• Drafts project related correspondence, maintains database of contacts with governmental and non-governmental institutions, local authorities, NGOs, academia, etc;

• Perform other functions/tasks when required.

Measurable outputs of the work assignment:

• Payments for procurement of goods and services for project prepared accurately and timely;

• High-quality organizational and logistical support provided to project activities and events in timely fashion;

• Project recruitment processes are properly organized, and project attendance records are kept in order;

• Support provided to projects’ audit and evaluation;

• Accurate and timely financial reports are prepared and submitted to UNDPand donors.

Performance Indicators for evaluation of results:

• Quality of work;

• Relations with colleagues and ability to be an effective team player;

• Initiative;

• Technical Skills;

• Knowledge of required procedures;

• Communication and listening skills;

• Partnering and networking.

Competencies

• Mature judgment combined with a proactive, energetic approach to problem solving; excellent interpersonal and communication skills;

• Strong organizational and time management skills;

• Ability to work in team;

• Ability to work under continuous pressure and meet deadlines;

• Energetic optimistic approach to all possible problems;

• Strong computer skills are mandatory;

• Proactive and energetic.

Required Skills and Experience

• University degree in Business Administration, Management, Economics, Finance, Linguistics, or other related field;

• 5 years of experience in the area of operational support, personnel management, procurement or finance preferably in the international environment;

• Good knowledge of Ukrainian, Russian and English languages;

• Knowledge of the ATLAS system and/or UNDP SOPs is an advantage.

Application Instructions:

• Click on the “Apply now” button.
• Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. You can type in or paste your Resume into the last box.
• Upon completion of the first page, please hit “submit application” tab at the end of the page. On the next page, you will be asked to upload your Resume. Instead of uploading your Resume, please submit a fully completed and signed UNDP Personal History Form (P-11). When completing the Form and, even though not currently requested, please include email addresses for your Supervisors.
• Without the completed and signed P11 your application will not be considered. The UNDP Personal History Form can be downloaded at link . Failure to disclose prior employment or making false representations on this form will be grounds for withdrawal of further consideration of his/her application or termination, where the appointment or contract has been issued.
• Only short-listed candidates will be contacted and please ensure that copies of your educational qualifications are available when contacted.

This is a locally recruited position and no expatriation benefits will apply.

DEADLINE FOR APPLICATIONS IS 10/18/2015

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancy. Qualified women are strongly encouraged to apply.

Find more details here: http://jobs.undp.org/cj_view_job.cfm?cur_job_id=60582