Reporting structure and partners:  Reports to DCD-Operations, 3 direct reports (listed above).  Works in close collaboration with the operations, programme and project teams in the CO and with UNDP HQs staff and Government officials to successfully delivery procurement services.

Duties and Responsibilities

1)  Ensures  elaboration and implementation of operational strategies, through:

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system;
• CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit;
• Analysis of requirements and synthesis of proposals for cost saving and reduction strategies;
• Synthesis of proposals and implementation of contract strategy in the CO including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment;
• Implementation of the strategic procurement in the CO including sourcing strategy,  supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement;
• Full accountability of the respective key indicators on the Dashboard(s).

2)  Manages and guides  procurement processes for CO, UNDP supported projects and at the request of other Agencies through:

• Timely and accurate preparation of procurement plans for the office and projects and monitoring of their implementation.
• Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
• Review and certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
• Management of procurement contracts and, upon delegation of responsibility, performing the functions of Manager Level 1 in Atlas for Purchase orders approval.
• Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
• Preparation of cost-recovery bills in Atlas for procurement services provided by UNDP to other Agencies.
• Implementation of harmonized procurement services, analysis of requirements and elaboration of proposals on common services expansion in the UN House, introduction of joint procurement for the UN Agencies in line with the UN reform.
• Participation in UNDP Oversight and Support Team meetings as applicable.

3)  Ensures introduction and implementation of sourcing strategy and e-procurement tools through:

Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.

Management of e-procurement module.

4)  Ensures facilitation of knowledge building and knowledge sharing in the CO through:

• Organization of trainings for the operations/ projects staff on Procurement.
• Synthesis of lessons learnt and best practices in Procurement.
• Sound contributions to knowledge networks and communities of practice.

Competencies

Core

Innovation: Ability to make new and useful ideas work;

Leadership Ability: to persuade others to follow;

People Management: Ability to improve performance and satisfaction;

Communication: Ability to listen, adapt, persuade and transform;

Delivery: Ability to get things done.

Technical/Functional

Primary

Procurement: The ability to acquire goods, services or works from an outside external source;

Sourcing: Ability to find, evaluate and engage suppliers of goods and services;

Operational Efficiency: Ability to identify and execute opportunities to improve operational efficiency.

Secondary

Knowledge Management: Ability to efficiently handle and share information and knowledge;

Team Building: Ability to work effectively with diverse groups of professionals towards common goals;

Performance Management: Ability to manage organization, department and employee goals.

Required Skills and Experience

Education:

• Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field.
• Bachelor’s degree or equivalent with two additional years of relevant work experience is accepted in lieu of Master’s degree.

Experience:

• 2 years of relevant experience at the national or international level in procurement management.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of web based management systems.

Language Requirements:

• Fluency in English and Ukrainian.

Disclaimer

Important applicant information

All posts in the NO categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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DEADLINE FOR APPLICATION IS 18 AUGUST.

More infromation and application details.