Дедлайн: 7 жовтня 2016 р. Представництво Міжнародної організації з міграції (МОМ) в Україні оголошує про відкриття вакансії Medical Administrative Assistant (далі - англ.).

Under supervision of the Regional Migration Health Officer (RMHO), National Migration Health Physician, NMHO and overall supervision of the Chief of Mission (COM), the incumbent will be responsible for registration.

Core Functions / Responsibilities:

1. Schedule the migrants for medical examinations of all refugees/migrants bound for the United States, Canada, United Kingdom, Australia and New Zealand according to instruction given by the supervising officer or RMHO.

2. Confirm the identity of arriving migrants for health assessments, filling the examination forms/registering them in the appropriate online databases for resettlement countries.

3. Collect medical fees for routine medical examinations and for any required additional tests from refugees/migrants. This will include maintenance of daily financial reports and remittance of collected fees to the Admin/Finance Unit at IOM main office.

4. Work with appropriate databases (Mimosa, eMedical, etc) entering and extracting data.

5. Do the copies of the completed medical files by migration health physicians, correct the missing data and archive the copies of the medical files.

6. Close the completed forms and arrange delivery of the forms to the migrants.

7. Dispatch information, requests for follow-ups, and instructions, etc to refugees/migrants regarding their medical assessments and further requirements.

8. Assist Senior Medical Administrative Specialist in monitoring and implementation of the Migration Health Department (MHD) administrative activities such as organization of administrative work in Department, human resources management, handling of the databases for the services provided as well as for the archiving of the migrant’s medical forms.

9. Assist the preparation of migration health data on the USRP pre-flight screening, cooperation with IOM OPS and deliver timely and accurate information on the medical condition of the departing migrants.

10. Assist on preparation and monitoring of administrative/financial reports, planning and procurement of self-payers migration health assessment programme needs.
11. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• High school degree/Certificate with four years of relevant work experience;

         OR

• Bachelor’s degree or Equivalent or higher from an accredited academic institution preferably in Social Sciences, International Development, Business Administration or similar or an equivalent combination of relevant training and experience and related disciplines with two years of relevant work experience (preferably with a national NGO or an international organization in an administrative capacity).

Languages

Fluency in English, Ukrainian and Russian is required.

Required Competencies

Behavioural

Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries

Continuous Learning

• Contributes to colleagues’ learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

• Proactively develops new ways to resolve problems

Leadership and Negotiation

• Convinces others to share resources
• Presents goals as shared interests

Performance Management

• Provides constructive feedback to colleagues
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans

Professionalism

• Effectively applies knowledge of health issues in execution of responsibilities at appropriate level

• Maintains confidentiality and discretion in appropriate areas of work
• Masters subject matter related to responsibilities

• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation

• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others

Technological Awareness

• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions

• Understands applicability and limitation of technology and seeks to apply it to appropriate work

Other

Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply: 

Interested candidates are invited to submit their applications on IOM Personal History Form  to [email protected]  by 7 October 2016 at the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.