The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee.

We work in crises across more than 30 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights.

NORCAP is a global provider of expertise that contributes to solving challenges in the humanitarian, development and peacebuilding sectors. Our ultimate goal is to strengthen the resilience, and protect the lives, rights and livelihoods of vulnerable people and communities

NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

NRC is looking for Logistics Assistant (procurement) in our office in Severodonetsk, Ukraine.

The purpose of a Logistics assistant is to assist in the day to day implementation of the procurement function’s responsibility, namely to provide support to the organization’s activities in the form of procurement of goods, works and services for project activities in Severodonetsk, Ukraine under the direction and guidance of the Logistics Team Leader (Procurement).

Job description:

• Consult and support Program and Support staff for generating of PRs, conduct market surveys and provide estimated prices to Programs/Support. Participate in Procurement/or project start up planning and obtain detailed project procurement plans for use during purchases.
• Ensure that procurement process such as preparation of bids analysis, comparison table, bid opening meeting minutes and other opening documents, filling in of General Receipt Notes (GRN) is supported by all needed and correctly filled documents.
• Attend Tender Committee meetings if required and ensure they are signed by all members so as to support payments later.
• Always seek clarifications and proper specifications from requestors in order to ensure correct purchases are made right from the beginning.
• Follow up on all purchase documentation such as Purchase Requests, Requests for Quotations, Bid Analyses, Minutes and Contracts/Agreements/Purchase Orders are appropriately signed by authorized staff before any commitment orders are sent to suppliers.
• Receive invoices and verify correctness against orders/contracts/Agreements and follow up on where partial deliveries are made until orders are complete.
• Keep an eye out for closing projects to ensure that all procurements for goods and services have been concluded in good time.
• Organize and prioritize purchases according to the nature of the request. (Urgent, small items, international purchases, services, closing projects etc.)
• Ensure that all goods ordered and received from overseas have adequate documentation (airway bills, bills of lading, commercial invoice, insurance certificates and any other relevant documents) and work closely with Logistics Officer (Procurement) to seek clearance of imported project items.
• Handle complaints from the field and users on all purchased goods and services as well as disputes with suppliers escalating complex ones to Logistics Officer (Procurement)
• Advice the Assets in-charge of all newly purchased NRC assets for tagging and recording before shipment to any field offices in Ukraine.
• Occasionally travel to the field to offer support and guidance on matters of procurement.
• Contribute to the develop Procurement as a support service in NRC Ukraine to meet needs and gaps in the other Departments. Support in contributing the development of these areas according to NRC policy, guidelines and Ukraine legislation.
• Make a notification in the calendar for the long term agreements for the extension if needed.
• Make an appropriate correction to the LTA-file once any of existing is changed or a new is added.
• Track the notification related to a long term agreement in order to initiate process of extension.
• Be the focal point and coordinating the tasks Logistics Officer (Procurement) have initiated.
• Input all required data and reflect in right way all procurement stages in the Agresso procurement system according to the manual. Upload to the Agresso system all necessary procurement documents.
• Prepare drafts of waivers and notes to files if necessary.
• Update Logistics Officer (Procurement), other Support and Program staff with relevant information about delivery of goods or providing requested services.
• Prepare hard copy of procurement file along with payment documents and ensure it is submitted to Finance.
• Conduct cash purchases according to Program needs.
• Upload all required information to Filing Tree according to procedures and NRC requirements.
• Take part in assessment of suppliers and assist Logistics Officer (Procurement) with updating of the Vendor Database.

Qualifications:

• Experience from working with procurement in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Some knowledge in English, both written and verbal
• Proficient in Office software (Word, Excel).
• Basic Knowledge of the context in the areas NRC operates
• Working knowledge of both Ukrainian and Russian languages, written and verbal.

Personal qualities:

• Managing resources to optimize results
• Analysing
• Planning and delivering result
• Handling insecure environments
• Communication with impact and respect
• Working with people.

We offer:

Contract period: till 31.12.2021

Salary/benefits: According to NRC country policy, medical insurance, training opportunities, 7,5 h. working day

Duty station: Severodonetsk, Ukraine

The deadline for applications is 19.02.2021.

Please note that we will contact only shortlisted candidates.

NRC retains the discretion to cancel the recruitment.

For the purpose of this vacancy, internal candidates are considered the first-tier ones.

To apply for the position please follow the link - https://rabota.ua/company2938123/vacancy8379147 

According to the Adjustments to The Minimum Recruitment Standards from October 2017, an internal employee is NRC defined as someone who has been employed by NRC within the last 2 years.