ПРООН в Україні шукає Procurement Associate.

Deadline for application: 12 December 2021

Link to the vacancy: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/1624

Job Description

BACKGROUND

Purpose: Ensures execution of transparent and efficient procurement services and processes in the CO, consistent with UNDP rules and regulations.

Reporting structure and partners: Reports to Procurement Analyst. Supports the Procurement Analyst in the oversight of the support staff of the Procurement Unit. Works in close collaboration with the operations, programme and project teams in the CO and with UNDP HQs staff for resolving complex procurement-related issues and information exchange.

DUTIES & RESPONSIBILITIES

Ensures administration and implementation of the operational strategies focusing on achievement of the following results:

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper functioning of a client-oriented procurement management system.
• CO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics, control of the workflows in the Procurement Unit.
• Elaboration of proposals and implementation of cost saving and reduction strategies in consultation with office management.
• Provision of researched information for formulation and implementation of contract strategy and strategic procurement in the CO including tendering processes and evaluation, managing the contract and contractor, legal considerations and payment conditions, sourcing strategy, supplier selection and evaluation, quality management, e-procurement introduction.

Organizes procurement processes for CO, NEX/DEX projects and at the request of other Agencies focusing on achievement of the following results:

• Act as Country Office Strategic Procurement Unit focal point.
• Act as Country Office Procurement focal point for procurement of goods and services below USD 10.000
• Preparation of procurement plans for the office and projects and their implementation monitoring.
• Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
• Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services. Buyers profile in Atlas.
• Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
• Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
• Presentation of reports on procurement in the CO.
• Preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies.
• Responsibility of UNDP corporate Dashboards oversight on procurement issues
• Implementation of joint procurement processes for the UN Agencies in line with the UN reform.
• Analysis of requirements and support in elaboration of proposals on common procurement, management of long-term agreements in line with the latest developments in common services and the best practices.

Ensures implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Development and update of the rosters of suppliers, implementation of supplier selection and evaluation.
• Support in management of e-procurement module as may be applicable.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on Procurement.
• Synthesis of lessons learnt and best practices in Procurement.
• Sound contributions to knowledge networks and communities of practice.

COMPETENCIES

Core Competencies

Innovation

• Ability to make new and useful ideas work

Leadership

• Ability to persuade others to follow

People Management

• Ability to improve performance and satisfaction

Communication

• Ability to listen, adapt, persuade, and transform

Delivery

• Ability to get things done while exercising good judgement

Technical / Functional Competencies

OperationalEfficiency

• Ability to identify and execute opportunities to improve operational efficiency

Quality Assurance

• Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled

Procurement

• The ability to acquire goods, services or works from an outside external source

Knowledge Management

• Ability to efficiently handle and share information and knowledge

Team Building

• Ability to work effectively with diverse groups of professionals towards common goals

RECRUITMENT QUALIFICATIONS

Education

• Secondary Education with specialized training in procurement or Bachelor Degree in Business, Public Administration, Economics, Logistics or other related Social Science, Science will be given consideration.

Experience

• 7 years of relevant procurement, logistics and/or administrative experience with secondary education or 4 years of relevant experience with Bachelor degree is required at the national or international level.
• Public procurement experience with UN Agency is highly desirable
• Acknowledgement with UNDP procurement procedures is an advantage
• UNDP Procurement Certification Programme Certificate is an advantage
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement systems, experience in handling of web-based management systems
• Atlas ERP user experience is highly desirable

Language Requirements

• Fluency in English and Ukrainian

IMPORTANT NOTE:

Candidates selected pursuant to this vacancy may be subject to UNDP’s policy on Probation upon assignment.