Title: Finance Assistant

Reports To: Finance Manager

ABOUT IREX

IREX is an independent nonprofit organization dedicated to building a more just, prosperous, and inclusive world by empowering youth, cultivating leaders, strengthening institutions, and extending access to quality education and information.

POSITION SUMMARY:

IREX seeks applicants for the position of Finance Assistant. His/her services will be solicited on a full-time basis to ensure the smooth finance operations of IREX office in Kyiv and provide support to finance management.

General Duties & RESPONSIBILITIES

• Assist in compiling monthly expense reports (enter expenditures into QuickBooks on a daily basis; scan expenses back-up documentation and attach to QB transactions on a bi-weekly basis)
• Track and reconcile bank statements in QuickBooks
• Gather, file and organize originals of primary documentation (invoices and acts of acceptance, agreements, contracts);
• Verify payments supporting documentation (approvals, invoices, memos, etc.)
• Translate supporting accounting/ payment documents as needed
• Prepare bank payments in Internet Client Bank program for further processing (monitor availability of funds in local currency; make sure currency exchanges are accurate in order to minimize currency gain/loss)
• Maintain registration book of power of attorney documents for receiving goods from vendors, prepare such upon request
• Provide supporting documentation for donor reporting and audit requests as needed
• Assist in contracts review and subgrants management
• Assist Finance team as required
• Other duties as assigned.

SKILLS AND EXPERIENCE

• University degree in Finance / Accounting/ Another related field
• Understanding of accounting and bookkeeping procedures
• Advanced knowledge of MS Office
• Familiarity with accounting software (e.g., 1C, QuickBooks, SAP Concur Expense & Invoice is a plus
• Very good attention to detail, with an ability to spot numerical errors
• Self-Organizational skills, ability to work with large volume of transaction/documents and follow strict deadlines
• Must have strong intercultural and communications skills
• Must be able to multi-task and maintain a calm, friendly demeanor under stressful situations
• Upper intermediate level of English language is a must
• Experience in finance assistance is a plus
• Ukrainian citizenship or residency with work authorization is required\

To Apply:

Please email your cover letter and resume with “Finance Assistant” in the subject line to [email protected] by 6 pm on December 31, 2021. No phone calls please. Only complete applications will be considered. Early applications are welcomed – we can contact shortlisted candidates on a rolling basis, even before the deadline.