PURPOSE OF THE ROLE:

The Administrative/Finance manager will oversee and support activities related to finance according to
NGO DESPRO policies and procedures, and ensure compliance of all related activities. He/she will be
responsible for maintaining effective financial management of all the financial / accounting matters,
providing financial information, support and inputs to planning, accounting, and reporting processes and undertaking financial analysis.

OBJECTIVES AND DUTIES:

• Manage financial and administrative implementation of NGO DESPRO activity;
• Ensuring adherence to the implementing projects rules and regulations, organization Statute and Ukrainian legislation;
• Budgeting of multiple international projects running simultaneously;
• Implemented projects executive budgets monitoring;
• Preparation of financial statements and reports of the implemented projects on a regular basis;
• Building up the budgets with multi-sources funding of NGO administrative needs for effective office operating;
• Bank payments proceedings;
• Contracts drafting;
• Supervise relevant staff;
• Maintain accounting records, record financial transactions;
• Prepare financial data for budgeting and financial planning;
• Prepare the money requests for the transfers to the project accounts in Ukraine
• Maintain ensure timely payments of staff and all other payments;
• Close cooperation with the outsourcing accounting company serving NGO DESPRO. Providing all support payment documents for proper booking and reporting on a regular basis;
• Avail all necessary information during internal and external audit processes as may be required by auditors;
• Ensure proper and safe filing of all records and finance supporting documents including but not limited to invoices, receipts, acts etc. and contracts signed within NGO DESPRO;
• Maintain close links to finance persons of projects donors;
• Participate in selection and recruitment of DESPRO specialists, experts and support staff;
• Conduct regular revision of finance and administrative procedures;
• Conduct regular financial monitoring of the project;
• Ensure proper and timely communication with local banks and tax authority when necessary;
• Provide other services of relevance for the implementation, given by the NGO DESPRO President and projects leaders.

QUALIFICATIONS:

• A minimum of five years of progressively experience in finance and accounting in terms of the job tasks and responsibilities outlined above;
• International Technical Assistance Projects and Ukrainian NGOs experience is a plus;
• Bachelor’s degree in accounting, or similar area; master’s degree is preferred;
• Excellent knowledge of MS Excel as well as electronic communications programs required;
• Working knowledge of English is required;
• Strong knowledge of Ukrainian legislation;
• Strong communication verbal and writing skills.

Please submit your Cover Letter and CV to [email protected] by April 10, 2024